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EXECUTIVE ASSISTANT SENIOR - OFFICE OF THE DEAN/CEO

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Job Description

Position: Senior Executive Assistant
Location:  Main Hospital, 4th Floor Bondurant Hall.
Hours: Full-time, Monday-Friday 

This position may involve support of various hospitals and health care systems within the UNC Health Care System, but will be employed by Rex Hospital, Inc. (this includes, but is not limited to, for purposes of payroll, health benefits, retirement options, and applicable policies). If selected candidate is currently employed with UNC Health Care System the candidate will stay on current payroll and benefits platform.

Serves as primary assistant to senior level executives in the Office of the Dean/CEO.


DESCRIPTION OF DUTIES:

  1. Anticipates needs related to schedules and activities and provides administrative, communication, clerical, travel, and financial support to fulfill anticipated and established needs.
  2. Researches and composes a variety of correspondence, memoranda and reports using office support software packages. Compiles materials from multiple sources into a unified presentation. Maintains confidentiality of information.  
  3. Communicates, manages and follows up with other senior executives regarding numerous projects, meeting,  and data requests. On behalf of the executives  provides guidance and oversight for numerous meetings.  Ensures compilation of meeting materials, including the establishment of agendas for senior-level meetings.  Information is distributed in advance to meeting attendees. 
  4. Screens telephone calls, visitors, meeting requests, and appointments. Provides information or refers appropriately. When requested, opens, reads and screens mail addressed to supervisor. Responds to routine correspondence as instructed. Responds to email as instructed.  
  5. Schedules calendar commitments for supervisors and other executives. Arranges meetings, conferences and travel logistics for executives and officials.  
  6. Monitors and maintains administrative office budget, including development, execution and oversight of system-wide budget.   Also includes addressing all requisitions and invoices that are presented for payment.     
  7. Organizes supervisors' files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information.  

CORE COMPETENCIES:

  1. Requires a level of financial competency.
  2. Communication Skills (including strong writing skills).  Customer Focus, Interpersonal Skills, Functional and Technical Expertise.
  3. Good creative problem solving skills.
  4. Conflict Management, Listening, Understanding the needs of a diverse range of internal and external customer, Team Building, Measuring Work, Working with various levels of Employees and the General Public, are all key components of this role.
  5. High level proficiency in various MicroSoft Office products is a must. (Outlook, Word, PowerPoint, Excel)

Qualifications

High School diploma or GED; Bachelor's degree preferred. 


Four years of high level administrative/office management experience; preferably in support of a vice-president or president of an organization.

Knowledge, Skills, and Abilities Requirements:
Outlook, power point, Microsoft products, communication and computer skills, time management, technical skills, calendar management, meeting planning

Primary Location: Chapel Hill, North Carolina, United States

Department: U-80000-UNCHCS ADMINISTRATION-115

Shift: Day Job

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