Executive Coordinator -System Equity and Inclusion Department

Job Description

Description

Become part of an inclusive organization with over 40,000 diverse employees, whose mission is to improve the health and well-being of the unique communities we serve.

The Department of Equity & Inclusion is committed to creating an inclusive, equitable culture for the health and well-being of our patients, teammates, and communities. When we achieve equity, all people across the state of North Carolina and others we serve, will benefit from a more just, equitable health care system. 

Summary:

With a solid understanding of the operations, business practices, strategies, cultural sensitivity and goals of the system this position is responsible for providing executive level support to UNC Health Care System Equity & Inclusion Department. Reporting to the Chief Diversity, Equity & Inclusion Officer, this position will be responsible for providing leadership to manage effective systems and protocols and serves as the primary interface for the Equity and Inclusion Leadership Team

Responsibilities:

1. Provides research and analysis to prepare briefing materials for the Equity and Inclusion Leadership Team. Manages multiple tasks with competing deadlines. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. 

2. Responds to routine and non-routine inquiries regarding system operations, policies, and procedures. Forward situations and issues to the appropriate staff members for resolution. 

3. Performs and/or oversees a wide range of special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. 

4. Makes high-level contacts of a sensitive nature regarding routine & non-routine issues internally and externally, requiring a high degree of discretion and diplomacy and time sensitivity. Understands the systems goals and priorities of the executive, in order to prioritize issues according to urgency. 

5. Supports Equity & Inclusion with the planning, implementation and evaluation of special observances and events. 

6. Assists the Manager of the System Executive DEI Council with the planning and preparations for each Council meeting. May be assigned to one of the specific standing committees of the DEI Executive Council as lead administrative staff, reporting to the Chief Diversity, Equity and Inclusion Officer.

7. Plans, coordinates and ensures the Equity and Inclusion Leadership Team’s schedules are followed and respected. Provides gatekeeper and gateway role, creating win-win situations for direct access to the Executive's time and office. Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the Chief, Equity & Inclusion Officer, some of which may have organizational impact. 

8. Prepares and edits complex presentations, charts, and other written correspondence that best depicts content of intended message to internal and external stakeholders. 

9. Supervises clerical and communications staff. Trains staffs on tasks and ensures they are trained for their specific roles. Coordinates job rotation and cross-training. Helps team understand performance targets and goals. 

10. May be charged with handling sensitive/confidential information. 

Other Information

Education Requirements:
● Bachelor's degree in an appropriate discipline or equivalent.

Licensure/Certification Requirements:

• No licensure or certification required. 
• Should have experience working with people from diverse backgrounds 
• Should have completed some type of diversity, implicit bias, social determinants of health or cultural sensitivity training; Or, be willing to complete within the first 3 months of employment. 

Professional Experience Requirements:

● If Bachelor's degree: Three (3) years of experience in an administrative support role and/or projects-related role.
● If Associate's degree: Seven (7) years of experience in an administrative support role and/or projects-related role.
● If High School or GED: Eleven (11) years of experience in an administrative support role and/or projects-related role.

Knowledge/Skills/and Abilities Requirements:

● Advanced proficiency in Microsoft PowerPoint, Excel, and Word preferred.

Job Details

Legal Employer: NCHEALTH

Entity: Shared Services

Organization Unit: Divers Equity and Inclusion 

Work Type: Full Time

Standard Hours Per Week: 40.00

Work Schedule: Day Job

Location of Job: US:NC:Morrisville

Exempt From Overtime: Exempt: Yes