Administrative Coordinator

Job Description

Description

Become part of an inclusive organization with over 40,000 diverse employees, whose mission is to improve the health and well-being of the unique communities we serve.

Summary:

Performs a variety of administrative functions in support of Executive Director in carrying out departmental financial and operating procedures and/or a program's administrative activities.

Responsibilities:

1. Administers a department or program budget, including participating with management in the development of budgets and establishing fiscal goals and objectives. Monitors a variety of accounts, analyzes budgetary trends, and prepares fiscal reports used by management in strategic planning. Advises supervisor on budgetary matters.

2. Develops and/or revises work procedures and methods, including necessary forms design, trains employees in work procedures.

3. May supervise subordinate group of employees in administering program activities to include selection, training, evaluating, counseling and disciplining as delegated.

4. Performs departmental or program purchasing administrative functions to include researching and recommending supplies and equipment to supervisor, expediting purchase orders and requisitions, and approving operational expenditures.

5. Performs space allocation functions to include researching and recommending space reallocation, addition and renovation to supervisor, recommending vendors, and monitoring projects.

6. Serves as a resource for management and employees in the interpretation and application of a variety of policies and procedures. Refines, develops, implements and communicates departmental and health care system policies and procedures to employees. Investigates and resolves matters regarding specific operating problems. May provide support pertaining to regulatory accreditation requirements and standards

7. Serves as human resources representative by ensuring compliance with HR policies and procedures, and serving as liaison with Human Resource Services for recruitment, retention, classification, compensation, and employee relations issues.

8. May provide departmental correspondence/mail/visitor greeting support to department Directors. Direct project correspondences by preparing and reviewing project proposals, memos, meeting minutes and emails Prepares and presents project status reports. Develops and publishes communications to project shareholders

9. Facilitates logistics for interdisciplinary meetings, regional and departmental meetings, and project follow-up meetings, including agenda and meeting notes, as assigned by Executive Director. Assists regional team and team leads in strategic meetings.

Other Information

Education Requirements:
● High School diploma or GED
Licensure/Certification Requirements:
● No licensure or certification required. Experience in Executive support/administration preferred
Professional Experience Requirements:
● Three (3) years of clerical or administrative experience.
● If Bachelor's degree, one (1) year of clerical or administrative experience.
● If Associate's degree, two (2) years of clerical or administrative experience.

Job Details

Legal Employer: NCHEALTH

Entity: UNC REX Healthcare

Organization Unit: Rex IP Pharmacy

Work Type: Full Time

Standard Hours Per Week: 40.00

Work Schedule: Day Job

Location of Job: US:NC:Raleigh

Exempt From Overtime: Exempt: No

Salary range:  $19.43 to $24.28 per hour (minimum to midpoint)

Pay offers are determined by experience and internal equity. 

This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Heath Care System. This is not a State employed position.