Executive Assistant -Chaplains Office

Job Description

Description

Become part of an inclusive organization with over 40,000 diverse employees, whose mission is to improve the health and well-being of the unique communities we serve.

UNC Health Care is an award-winning, not-for-profit integrated health care system that is committed to delivering state-of-the-art health care and outstanding service to patients. From the mountains to the coast, UNC Health Care provides quality compassionate care to patients and families from all 100 counties in North Carolina and from across the country

Summary:

The Department of Pastoral Care at the UNC Medical Center in Chapel Hill, NC is currently looking for a dedicated, passionate, and highly caring executive assistant to join the chaplaincy team. The department has robust ACPE CPE and clinical chaplaincy programs. The executive assistant will provide the highest quality of administrative support to the clinical chaplaincy and educational programs at Main Campus, Hillsborough Campus and WakeBrook. The position will be housed at the Main Campus.

Responsibilities:

1. Serves as primary assistant to a Director. Organizes supervisor’s files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information
2. Researches and composes a variety of correspondence, memoranda and reports using office support software packages. Compiles materials from multiple sources into a unified presentation. Maintains confidentiality of information
3. Communicates and follows up with department managers regarding project and report data due to supervisor. Ensures agenda and documents for discussion are distributed in advance to meeting attendees. Prepares and distributes minutes of meetings.
4. Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Opens, reads and screens mail addressed to supervisor. Responds to routine correspondence as instructed. Responds to email as instructed
5. Schedules calendar commitments for supervisor. Arranges meetings, conferences and travel logistics for executives and officials.
6. Monitors and maintains administrative office budget.

Other Information

Education Requirements:
● High School diploma or GED
Licensure/Certification Requirements:
● No licensure or certification required.
Professional Experience Requirements:
● Two (2) years of progressive experience in a clerical, administrative or office management role.

Job Details

Legal Employer: STATE

Entity: UNC Medical Center

Organization Unit: Pastoral Care

Work Type: Full Time

Standard Hours Per Week: 40.00

Work Schedule: Day Job

Location of Job: US:NC:Chapel Hill

Exempt From Overtime: Exempt: No

This is a State position employed by UNC Health Care System.

Qualified applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email [email protected] if you need a reasonable accommodation to search and/or to apply for a career opportunity.