Executive Coordinator - Dean's Office

Job Description

Description

Become part of an inclusive organization with over 40,000 diverse employees, whose mission is to improve the health and well-being of the unique communities we serve.

Summary:
With a solid understanding of the operations, business practices, strategies, and goals of the system this position is responsible for providing executive level support to UNC Health Care System’s Executive Suite (CEO’s/Dean’s Office and/or Executive Office). Position will be responsible for providing leadership to manage effective systems and protocols under the supervision of the Manager Executive Suite Office and serves as the primary interface for the Executive Suite. Position typically works directly with members of Senior Leadership of the HCS/SOM.

Responsibilities:

1. Serves as primary assistant to multiple leaders at Director- and Dean-level within the School of Medicine structure. 
2. Provides research and analysis to prepare briefing materials. Manages multiple tasks with competing deadlines. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
3. Responds to routine and non-routine inquiries regarding system operations, policies, and procedures. Forward situations and issues to the appropriate staff members for resolution. 
4. Performs and/or oversees a wide range of special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. 
5. Makes high-level contacts of a sensitive nature regarding routine & non-routine issues internally and externally requiring a high degree of discretion and diplomacy and time sensitivity. Understands the systems goals and priorities of the executive, in order to prioritize issues according to urgency. 
6. Plans, coordinates and ensures the Executive's schedule is followed and respected. Provides gatekeeper and gateway role, creating win-win situations for direct access to the Executive's time and office. Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the leaders, some of which may have organizational impact. 
7. Arranges meetings, conferences, and travel logistics for executives – including pre-travel and post-travel tasks via University platforms. 
8. Prepares and edits complex presentations, charts, and other written correspondence that best depicts content of intended         message to internal and external stakeholders. 
9. Plans, coordinates, and supports large- and small-scale events for faculty and staff across the School of Medicine 

Other Information

Education Requirements:
● Bachelor's degree in an appropriate discipline or equivalent.
Licensure/Certification Requirements:
● No licensure or certification required.
Professional Experience Requirements:
● If Bachelor's degree: Three (3) years of experience in an administrative support role and/or projects-related role.
● If Associate's degree: Seven (7) years of experience in an administrative support role and/or projects-related role.
● If High School or GED: Eleven (11) years of experience in an administrative support role and/or projects-related role.
Knowledge/Skills/and Abilities Requirements:
● Advanced proficiency in Microsoft PowerPoint, Excel, and Word preferred.

Job Details

Legal Employer: STATE

Entity: Shared Services

Organization Unit: SOM - Dean's Office

Work Type: Full Time

Standard Hours Per Week: 40.00

Work Schedule: Day Job

Location of Job: US:NC:Chapel Hill

Exempt From Overtime: Exempt: Yes

Salary Range: $27.89 - $34.86 per hour (minimum to midpoint) Pay offers are determined by experience and internal equity.

Qualified applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email [email protected] if you need a reasonable accommodation to search and/or to apply for a career opportunity.