Executive Assistant Sr - Care Access - Support

Job Description

Description

Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve.

Summary: The Executive Assistant Senior role is pivotal in ensuring seamless administrative operations and enhancing productivity across a growing, fast-paced team. This position demands a proactive approach, anticipating needs and facilitating activities to support leadership effectively. 

Responsibilities:

•  Serves as primary assistant to the Care Access Vice President and Executive Directors. Anticipates needs related to schedules and activities. Provides administrative and/or clerical support to fulfill perceived needs.
•   Communicates, follows up and acts as a liaison with department directors regarding projects, recurring meetings, and tasks. Ensures agenda, power point and documents for discussion are distributed in advance to meeting attendees. Prepares and distributes minutes of meetings. 
•  Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Opens, reads and screens mail addressed to supervisor. Responds to routine correspondence as instructed. Responds to email as instructed. 
•  Schedules calendar commitments for directors and executives. Arranges meetings, conferences and travel logistics for executives and officials. Schedules high-level executives. 
•  May occasionally assist VP with directors' budget. 
•  Organizes departmental SharePoint & MS Teams files. Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information. 

Other Information

Other information:
Education Requirements:
● High School diploma or GED
Licensure/Certification Requirements:
● No licensure or certification required.
Professional Experience Requirements:
● Four years of high level administrative/office management experience; preferably in support of a vice-president or president of an organization.
Knowledge/Skills/and Abilities Requirements:
● Microsoft products: Outlook, Word, Power Point, communication and computer skills, time management, technical skills, calendar management, and meeting planning

Job Details

Legal Employer: NCHEALTH

Entity: Shared Services

Organization Unit: Care Access - Support

Work Type: Full Time

Standard Hours Per Week: 40.00

Salary Range: $24.73 - $35.56 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Hybrid

Work Schedule: Day Job

Location of Job: US:NC:Morrisville

Exempt From Overtime: Exempt: No

This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Health Care System, in a department that provides shared services to operations across UNC Health Care; except that, if you are currently a UNCHCS State employee already working in a designated shared services department, you may remain a UNCHCS State employee if selected for this job.

Qualified applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email [email protected] if you need a reasonable accommodation to search and/or to apply for a career opportunity.