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EXECUTIVE ASSISTANT - DIVISION OF HEMATOLOGY

Job ID: OTH01PQN
Location: Chapel Hill, NC
Facility/Division: UNC FACULTY PHYSICIANS
Status: Full-time
Shift: Day Job

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Joining UNC Health Care system means you’ll become part of an inclusive organization with a mission to improve the health and well-being of the diverse communities we serve.

Job Description

Description

The Executive Assistant provides the principal executive office/administrative support to the division chief and divisional leadership. Handles critical and confidential information and uses discretion in dealing with internal and external contacts. Specific divisional duties include, but are not limited to:
  • Acts as a liaison between Division Chief, Administrative Chief, and Business Manager
  • Communicates, manages and follows up with other executive assistant regarding numerous projects, meeting and data requests
  • Works closely with Department Chair’s office, SOM and hospital leadership
  • Event planning (retreat/faculty recognition/holiday/other) – coordinates with counterpart, if appropriate
  • Oversees annual faculty review process
  • Faculty mentorship coordination and tracking
  • Anticipates needs related to schedules and activities and provides administrative, communication, clerical, travel and financial support to fulfill anticipated and established needs
  • Ensures compilation and advance distribution of meeting materials, including working with executives on agendas in PowerPoint for senior-level meetings
  • Schedules divisional faculty meetings
  • Schedules senior leadership meetings (coordinates with counterpart)
  • Supplemental administrative support for other leadership positions as needed (ACA, business managers)
  • Special projects (may include faculty recruitment coordination, etc.)
  • Divisional announcements to faculty and staff, maintenance of listserv(s) and email contact groups
  • Maintains divisional org chart
  • Processes reimbursements for travel and work-related expenses
  • Maintains and updates CV and NIH biosketch

    Qualifications

    • High School diploma or GED (Bachelor’s degree preferred)
    • Four (4) years of high level administrative/office management experience; preferably in support of a vice-president or president of an organization.
    This is a State position employed by UNC Health Care System.
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    Diversity Statement

    The UNC Health System and the UNC School of Medicine are committed to valuing all people throughout our organization, regardless of background, lifestyle, and culture. A diverse and inclusive work environment for staff and culturally appropriate care for our patients, are essential to fulfilling our UNC Health vision of improving the health of all North Carolinians.

    Equal Employment Opportunity

    UNC Health is an equal opportunity employer. As such, UNC Health offers equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, genetic information, disability, sexual orientation, gender identity or political affiliation.

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