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Job ID: OTH01Q0Z
Location: Chapel Hill, NC
Facility/Division: SHARED SERVICES
Status: Full-time
Shift: Day Job

Joining UNC Health Care system means you’ll become part of an inclusive organization with a mission to improve the health and well-being of the diverse communities we serve.

Job Description


UNC Professional Relations is hiring a full-time Patient Access & Support Specialist for our 24/7 clinical contact center. The Patient Access & Support Specialist role at UNC Professional Relations serves as an integral point of contact for multiple service lines supporting the UNC Health Care System as well as non-affiliated contracted practices across the state.  The clinical contact center is looking for Professionals who are skilled in providing excellent customer service to medical professionals as well as a diverse patient population and who also possess strong critical thinking skills.  They should be self-motivated,able to multi-task in a fast paced environment, and demonstrate strong critical thinking and problem solving skills.   

Job Responsibilities: 

1. Fronting patient calls for nurse triage and identifying conditions needing urgent intervention.

2.  Researching and recommending UNC Health Care System providers to new and existing patients based on their needs and preferences

3.  Registering new patients, scheduling, canceling, rescheduling and confirming patient appointments for UNC Health  Care System primary care and specialty care facilities across the state and collaborating with internal departments and external entities with a goal of providing the right care at the right time

4. Providing user support for My UNC Chart (patient portal for health records): Answer questions about accessing, navigating and utilizing the website, troubleshoot common issues and provide one call resolutions, route issues needing further investigation to senior level specialists, maintain strict privacy protocols on digital platform, recognize privacy related situations and submit detailed report of possible issues to the Privacy Office when appropriate

5.  Coordinating communications between medical professionals for consultation and patient care follow up to ensure patients are receiving timely care.

6. Participating in special projects to add value to the department and its support of the UNC Health Care system in a collaborative and respectful way to meet our organizational goals.

7. Maintaining awareness of higher call volumes and taking appropriate action to prioritize and address call waiting queues in order to meet our departmental service level commitments to provide timely patient care and exceptional patient experiences.

8. Accurately document the details of all incoming and outbound calls in real time in Epic in accordance with standard operating procedures (SOPs).

9. Demonstrate competent customer support related to multiple service line offerings including but not limited to: RN Triage support (contracted practices and Health Plan), RN transitions report, system Access, navigations and primary care scheduling, specialty care scheduling (Atrial Fibrillation and Deep Vein Thrombosis follow up appointments), My UNC Chart user support, NGACO (Senior Alliance) patient and provider support, provider to provider consultations (Carolina Consultation Center), UNC REX Healthnet.

Preferred: background with Epic medical record software and health care scheduling

Preferred: familiarity with medical terminology


Customer Focus: makes the customer and their needs their top priority and goes the extra mile to satisfy their customers. Demonstrates the ability to resolve customer problems. 

Technical expertise: understands the technical aspects of one’s job. Demonstrates the ability to learn and master the scheduling system Coachability: Receptive to feedback, willing to learn and embraces continuous improvement 

Accountability: Manages performance to meet expected results. Works to meet the internal/external customer requirements. 

Fiscal responsibility: Understands the insurance process and seeks to make the best decision/referral in the interest of the customer. 

Conflict Resolution: Uses appropriate interpersonal styles and methods to reduce tension or conflict between two or more people. Finds agreement on issues and follows through on implementation.


High School degree or GED required.

If Bachelor’s degree, one (1) year of customer service experience, preferably in a health care/patient centered setting.

If Associates degree, three (3) years of customer service experience, preferably in a health care/patient centered setting.

If High School degree, five (5) years of customer service experience, preferably in a health care/patient centered setting.
This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Health Care System, in a department that provides shared services to operations across UNC Health Care. This is not a State employed position.
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Diversity Statement

The UNC Health System and the UNC School of Medicine are committed to valuing all people throughout our organization, regardless of background, lifestyle, and culture. A diverse and inclusive work environment for staff and culturally appropriate care for our patients, are essential to fulfilling our UNC Health vision of improving the health of all North Carolinians.

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