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Job ID: 5737
Location: Chapel Hill, NC
Facility/Division: Shared Services
Status: Full Time
Shift: Day Job
Become part of an inclusive organization with over 30,000 diverse employees, whose mission is to improve the health and well-being of the unique communities we serve.
UNC Health is seeking exceptional candidates to join our Strategic Planning group to guide the vision and strategic direction of the organization. This is a unique opportunity for a mission-driven individual to join a dynamic, collaborative, and fast-paced team environment as a Project Coordinator. For this role, we are looking for candidates who are passionate about shaping the future of a leading academic health system.
The Strategic Planning department acts as an internal consulting group focused on leading strategy across UNC Health. Our department’s mission is to provide valued strategic insights, trusted advice, and skill execution that elevate UNC Health’s impact in North Carolina and position it as the nation's leading academic health care system. In our pursuit of this mission, we believe in embodying the values of innovation, professionalism, diversity, and collegiality. The Strategic Planning team is part of UNC Health’s “Transformation and Experience” division – a group focused on transforming healthcare and achieving our vision and mission as One UNC Health.
The Project Coordinator is Project Coordinator is responsible for directing, organizing and controlling project activities, under the direction of a Project Manager or Director. This position spends >50% of time worked on managing projects. Works with project team members to gather and evaluate business.
Description of Job Responsibilities:
1.Assists Project Manager in developing a comprehensive workflow process for projects. Reviews project proposal and deliverables with Project Management and other related departments that will be involved to determine proper lead time.
2.Maintains communication with project members to assure timely and efficient completion of jobs, proper communication of issues, and proper documentation of the entire process.
3.May provide administrative support to department by collaborating with Human Resources in the areas of recruitment, organizational structure changes, and personnel changes.
4.May supervise subordinate clerical staff.
5.Monitors and modifies project schedule as assigned. Maintain document control, database management, track project charters / inventory / activities / timelines, and team communication. Assists project team and team lead in strategic meetings and follow up with meeting notes and client surveys.
6.Prepares and edits presentations and charts. Coordinate meetings, including travel arrangements and expense reports, and provides event / meeting support (e.g. AV equipment, food and beverage, etc.). Maintain Project Managers calendars.
7.Schedules project follow up meetings as needed. Develops and publishes communications to project shareholders. Develops and reviews project status and reports.
8.Provides support for recruiting activities to including interview coordination (e.g. scheduling, hospitality, etc.) and candidate management.
9.Provides additional administrative support to the department to enhance team engagement, including coordination of team and social events (e.g. guest speakers, holiday events, retirements, etc.), professional development events, department newsletter, trainings, etc.
10.Provides onboarding support for new team members including work space determination, equipment management, welcome events, training coordination, etc.
11.Coordinates agendas and meeting notes for department team meetings, leadership meetings, and town halls
● Associate's degree in an appropriate discipline or equivalent combination of education, skills, and experience.
● No licensure or certification required.
Professional Experience Requirements:
● If an Associate's degree, three (3) years of experience in an administrative support role and/or projects-related role. If a high school diploma/GED, seven (7) years of experience in an administrative support role and/or projects-related role.
Legal Employer: NCHEALTH
Entity: Shared Services
Organization Unit: Strategic Planning
Work Type: Full Time
Standard Hours Per Week: 40.00
Work Schedule: Day Job
Location of Job: US:NC:Chapel Hill
Exempt From Overtime: Exempt: Yes
The UNC Health System and the UNC School of Medicine are committed to valuing all people throughout our organization, regardless of background, lifestyle, and culture. A diverse and inclusive work environment for staff and culturally appropriate care for our patients, are essential to fulfilling our UNC Health vision of improving the health of all North Carolinians.
UNC Health is an equal opportunity employer. As such, UNC Health offers equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, genetic information, disability, sexual orientation, gender identity or political affiliation.