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Executive Coordinator - Ambulatory Administration

Job ID: 9277
Location: Morrisville, NC
Facility/Division: Shared Services
Status: Full Time
Shift: Day Job

Did you know UNC Health has Ranked #2 Most Trusted Healthcare Brand in the U.S.? The UNC Health brand was ranked as the #4 healthcare brand in the United States overall and the #2 most trusted healthcare brand, just after Johns Hopkins and before Mass General. Join our One-Great-Team!

Job Description

Description

Become part of an inclusive organization with over 40,000 diverse employees, whose mission is to improve the health and well-being of the unique communities we serve.

Summary:
With a solid understanding of the operations, business practices, strategies, and goals of the system this position is responsible for providing executive level support to UNC Health Care System’s Executive Suite (CEO’s/Dean’s Office and/or Executive Office). Position will be responsible for providing leadership to manage effective systems and protocols under the supervision of the Manager Executive Suite Office and serves as the primary interface for the Executive Suite. Position typically works directly with members of Senior Leadership of the HCS/SOM.

Responsibilities:

1. Provides research and analysis to prepare briefing materials for the Executive Suite. Manages multiple tasks with competing deadlines. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
2. Responds to routine and non-routine inquiries regarding system operations, policies, and procedures. Forward situations and issues to the appropriate staff members for resolution.
3. Performs and/or oversees a wide range of special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation.
4. Makes high-level contacts of a sensitive nature regarding routine & non-routine issues internally and externally requiring a high degree of discretion and diplomacy and time sensitivity. Understands the systems goals and priorities of the executive, in order to prioritize issues according to urgency.
5. This position carries out managing each of the Search Committees that are responsible for the identification and recruitment of each new leader for the School of Medicine and Health Care System Senior Leadership (e.g. Department Charis, Center and Program Directors, and Senior Leadership for SOM/HCS).
6. For SOM only: This position provides oversight for five-year reviews that must be carried out for each senior leader within the School of Medicine (e.g. Department Chairs and Center/Program Directors).
7. Assist the Secretary to the UNC Health Care Board of Directors with the planning and preparations for the HCS Board meetings. May be assigned to one of the specific standing committees of the HCS Board as lead administrative staff, reporting to the Secretary of the UNC Health Care Board of Directors.
8. Plans, coordinates and ensures the Executive's schedule is followed and respected. Provides gatekeeper and gateway role, creating win-win situations for direct access to the Executive's time and office. Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the President, some of which may have organizational impact.
9. Prepares and edits complex presentations, charts, and other written correspondence that best depicts content of intended message to internal and external stakeholders. May supervise subordinate clerical staff.
10. May supervise subordinate clerical staff. Trains staffs on tasks and ensures they are trained for their specific roles. Coordinates job rotation and cross-training. Helps team understand performance targets and goals.

Qualfications

Education Requirements: 

● Bachelor's degree in an appropriate discipline.

Professional Experience Requirements: 

● If Bachelor's degree: Three (3) years of experience in an administrative support role and/or projects-related role.
● If Associate's degree: Seven (7) years of experience in an administrative support role and/or projects-related role.
● If High School or GED: Eleven (11) years of experience in an administrative support role and/or projects-related role.

Knowledge/Skills/and Abilities Requirements:

● Advanced proficiency in Microsoft PowerPoint, Excel, and Word preferred.


Job Details

Legal Employer: NCHEALTH

Entity: Shared Services

Organization Unit: HCS Ambulatory Administration 

Work Type: Full Time

Standard Hours Per Week: 40.00

Work Schedule: Day Job

Location of Job: US:NC:Morrisville

Exempt From Overtime: Exempt: Yes



This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Health Care System, in a department that provides shared services to operations across UNC Health Care. This is not a State employed position.
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Diversity Statement

The UNC Health System and the UNC School of Medicine are committed to valuing all people throughout our organization, regardless of background, lifestyle, and culture. A diverse and inclusive work environment for staff and culturally appropriate care for our patients, are essential to fulfilling our UNC Health vision of improving the health of all North Carolinians.

Equal Employment Opportunity

UNC Health is an equal opportunity employer. As such, UNC Health offers equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, genetic information, disability, sexual orientation, gender identity or political affiliation.

To verify employment eligibility, UNC Health is committed to Form I-9 and the E-Verify process. Learn further E-Verify details in English or Spanish.

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