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Administrative Coordinator - Hematology

Job ID: 8784
Location: Chapel Hill, NC
Facility/Division: UNC Faculty Physicians
Status: Full Time
Shift: Day Job

Did you know UNC Health has Ranked #2 Most Trusted Healthcare Brand in the U.S.? The UNC Health brand was ranked as the #4 healthcare brand in the United States overall and the #2 most trusted healthcare brand, just after Johns Hopkins and before Mass General. Join our One-Great-Team!

Job Description

Description

Become part of an inclusive organization with over 30,000 diverse employees, whose mission is to improve the health and well-being of the unique communities we serve.

Summary:
Performs a variety of administrative functions in support of a program or an administrative official in carrying out departmental financial and operating procedures and/or a program's administrative activities. This position requires high level of organization. Regular use of Microsoft Office, Word, Excel, PowerPoint, Adobe, Outlook, EndNote & PubMed. Coordinate and manage complex calendars, scheduling, meetings and travel itineraries includes international travel and process reimbursement requests. Processing daily departmental correspondence written and oral, scheduling both on and off site meetings, teleconferences, video conferences, arranging national and international travel, coordinating seminars and symposia, coordinating and processing of reimbursement and honoraria for visiting speakers.

Responsibilities:

1. Administers a department or program budget, including participating with management in the development of budgets and establishing fiscal goals and objectives. Monitors a variety of accounts, analyzes budgetary trends, prepares fiscal reports used by management in strategic planning. Advises supervisor on budgetary matters.
2. Develops and/or revises work procedures and methods, including necessary forms design, trains employees in work procedures.
3. May supervise subordinate group of employees in administering program activities to include selection, training, evaluating, counseling and disciplining as delegated.
4. Performs departmental or program purchasing administrative functions to include researching and recommending supplies and equipment to supervisor, expediting purchase orders and requisitions, and approving operational expenditures.
5. Performs space allocation functions to include researching and recommending space reallocation, addition and renovation to supervisor, recommending vendors, and monitoring projects.
6. Serves as a resource for management and employees in the interpretation and application of a variety of policies and procedures. Refines, develops, implements and communicates departmental and health care system policies and procedures to employees. Investigates and resolves matters regarding specific operating problems.
7. Serves as human resources representative by ensuring compliance with HR policies and procedures, and serving as liaison with Human Resource Services for recruitment, retention, classification, compensation, and employee relations issues.

Other Information

Other information:
Education Requirements:
● High School diploma or GED
Licensure/Certification Requirements:
● No licensure or certification required.
Professional Experience Requirements:
● Three (3) years of clerical or administrative experience.
● If Bachelor's degree, one (1) year of clerical or administrative experience.
● If Associate's degree, two (2) years of clerical or administrative experience.
Knowledge/Skills/and Abilities Requirements:


Job Details

Legal Employer: STATE

Entity: UNC Faculty Physicians

Organization Unit: SOM Med Hematology 

Work Type: Full Time

Standard Hours Per Week: 40.00

Work Schedule: Day Job

Location of Job: US:NC:Chapel Hill

Exempt From Overtime: Exempt: No



This is a State position employed by UNC Health Care System.
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Diversity Statement

The UNC Health System and the UNC School of Medicine are committed to valuing all people throughout our organization, regardless of background, lifestyle, and culture. A diverse and inclusive work environment for staff and culturally appropriate care for our patients, are essential to fulfilling our UNC Health vision of improving the health of all North Carolinians.

Equal Employment Opportunity

UNC Health is an equal opportunity employer. As such, UNC Health offers equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, genetic information, disability, sexual orientation, gender identity or political affiliation.

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