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Patient Access & Support Specialist - Professional Relations

Job ID: 10411
Location: Chapel Hill, NC
Facility/Division: Shared Services
Status: Full Time
Shift: Day Job

Did you know UNC Health has Ranked #2 Most Trusted Healthcare Brand in the U.S.? The UNC Health brand was ranked as the #4 healthcare brand in the United States overall and the #2 most trusted healthcare brand, just after Johns Hopkins and before Mass General. Join our One-Great-Team!

Job Description


Become part of an inclusive organization with over 40,000 diverse employees, whose mission is to improve the health and well-being of the unique communities we serve. 


The Patient Access & Support Specialist role at UNC Professional Relations serves as an integral point of contact for multiple service lines supporting the UNC Health Care System as well as non-affiliated contracted practices across the state. 


1. Fronting patient calls for nurse triage and identifying conditions needing urgent intervention. 

2. Researching and recommending UNC Health Care System providers to new and existing patients based on their needs and preferences 

3. Registering new patients, scheduling, canceling, rescheduling and confirming patient appointments for UNC Health Care System primary care and specialty care facilities across the state and collaborating with internal departments and external entities with a goal of providing the right care at the right time 

4. Providing user support for My UNC Chart (patient portal for health records): Answer questions about accessing, navigating and utilizing the website, troubleshoot common issues and provide one call resolutions, route issues needing further investigation to senior level specialists, maintain strict privacy protocols on digital platform, recognize privacy related situations and submit detailed report of possible issues to the Privacy Office when appropriate 

5. Coordinating communications between medical professionals for consultation and patient care follow up to ensure patients are receiving timely care. 

6. Participating in special projects to add value to the department and it’s support of the UNC Health Care system in a collaborative and respectful way to meet our organizational goals. 

7. Maintaining awareness of higher call volumes and taking appropriate action to prioritize and address call waiting queues in order to meet our departmental service level commitments to provide timely patient care and exceptional patient experiences. 

8. Accurately document the details of all incoming and outbound calls in real time in Epic in accordance with standard operating procedures (SOPs). 

9. Demonstrate competent customer support related to multiple service line offerings including but not limited to: RN Triage support (contracted practices and Health Plan), RN transitions report, system Access, navigations and primary care scheduling, specialty care scheduling (Atrial Fibrillation and Deep Vein Thrombosis follow up appointments), My UNC Chart user support, NGACO (Senior Alliance) patient and provider support, provider to provider consultations (Carolina Consultation Center), UNC REX Healthnet.

    Other Information

    Other information:
    Education Requirements:
    ● High School degree or GED required
    Licensure/Certification Requirements:
    Professional Experience Requirements:
    ● If Bachelor’s degree, one (1) year of customer service experience, preferably in a health care/patient centered setting. If Associates degree, three (3) years of customer service experience, preferabl in a health care/patient centered setting.If High School degree, five (5) years of customer service experience, preferably in a health care/patient centered setting.
    Knowledge/Skills/and Abilities Requirements:
    ● Strong verbal and written communication skills with a focus on patient centered care to meet patient and departmental needs; professionalism, active listening, rapport building, facilitating, empathy, conflict resolution, complaint management, and problem solving.·Provides open, positive mission-focused communication, direction and assistance to all internal and external customers. Express initiative, teamwork and a good attitude. Shows interest and self-motivation.·Ability to work effectively in fast-paced, constantly changing, demanding work environment while maintaining strong critical thinking, communication, and organizational skills.·Assumes additional responsibilities while also identifying situations that need 2nd level review/escalation.·Familiarity with Microsoft Office programs·Strong personal computer and technology skills (including typing)·Ability to access and utilize numerous databases simultaneously·Strong organizational skills and the ability to shift priorities·Must gain knowledge of the UNC Health Care System and all services we support as well as familiarity with some medical terminology during training.·Must gain knowledge of and proficiency in following protocols.

    Job Details

    Legal Employer: NCHEALTH

    Entity: Shared Services

    Organization Unit: Professional Relations 

    Work Type: Full Time

    Standard Hours Per Week: 40.00

    Work Schedule: Day Job

    Location of Job: US:NC:Chapel Hill

    Exempt From Overtime: Exempt: No

    This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Health Care System, in a department that provides shared services to operations across UNC Health Care. This is not a State employed position.
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    Diversity Statement

    The UNC Health System and the UNC School of Medicine are committed to valuing all people throughout our organization, regardless of background, lifestyle, and culture. A diverse and inclusive work environment for staff and culturally appropriate care for our patients, are essential to fulfilling our UNC Health vision of improving the health of all North Carolinians.

    Equal Employment Opportunity

    UNC Health is an equal opportunity employer. As such, UNC Health offers equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, genetic information, disability, sexual orientation, gender identity or political affiliation.

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