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Accounts Payable Specialist - Shared Services Center

Job ID: 9035
Location: Durham, NC
Facility/Division: Shared Services
Status: Full Time
Shift: Day Job

Did you know UNC Health has Ranked #2 Most Trusted Healthcare Brand in the U.S.? The UNC Health brand was ranked as the #4 healthcare brand in the United States overall and the #2 most trusted healthcare brand, just after Johns Hopkins and before Mass General. Join our One-Great-Team!

Job Description


Become part of an inclusive organization with over 40,000 diverse employees, whose mission is to improve the health and well-being of the unique communities we serve.


Ensures the timely and accurate payment of invoices received by UNCHCS through the practice of acceptable and compliant accounting practices which recognize control gaps, prevent unauthorized payments and capture benefits such as early payment discount.

Reconciles vendor statements against open payables reports for the purpose

 Job Responsibilities may include:

1.Performs 3 way (goods) and 2 way (services) invoice matching to assure correct expense line application and budget alignment as specified on purchase orders. Performs standardized controls, including check matching, to assure remittance accuracy. Works with vendors, departments and other personnel to analyze past dues, credit/rebills, unapplied cash and refunds. Analyzes “out of balance” invoices and creates cost messages for resolution. Processes check requests and/or non-PO documents. Audits support documentation and approval signatures accordingly.

2. Uses state guidelines to determine sales and use tax accruals and foreign vendor withholding. Identifies vendor’s incorporated status and processes goods and services accordingly for purposes of 1099 reportable income. Works with purchasing to assure accurate income codes are reflected in the vendor master database.

3.Responds to vendors and departments with invoice status and payment information.

 4.Analyzes vendor accounts to identify unapplied cash and assure application within 90 days. Prepares and submits refund requests to vendors when applicable. Responds to over-payment auditors with documentation which validates credit balances, benefits the Health Care System, and prevents financial losses resulting from credit balance claims.

 5.Compiles, formats, or analyzes a variety of accounting reports including EDI 810 daily report analysis, monthly RNI (Received, Not Invoiced) analysis, and periodic duplicate payment analysis. Utilizes office support software packages for scanning and verification of invoices and attaches URL images to system invoice entries.

 6.Participates in system upgrades, testing and implementations of new functions or software. Writes procedural documents. Trains new internal and external staff and participates in mentoring until proficiency is achieved.

 7.Performs support duties as assigned such as weekly check printing (Tuesday & Thursday), prepare check printing audit logs, route check to proper department (patient refunds), and prepare checks for postage both domestic and foreign.

 8.Hyland OnBase / Verifier Verify incoming invoices into the imaging system and verify the Optical Character recognition accuracy.

Other Information

Other information:
Education Requirements:
● High School diploma or GED
Licensure/Certification Requirements:
● No licensure or certification required.
Professional Experience Requirements:
● Two (2) years of experience in an accounting or financial support role.
Knowledge/Skills/and Abilities Requirements:
● Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures.
● Strong problem solving skills, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
● Ability to work independently and with a team in a fast-paced, high volume, deadline driven environment with emphasis on accuracy and timeliness.
● Must be detail oriented, well organized and possess strong organizational and time management skills.
● Must be able to follow standard filing procedures.
● Ability to type 60-65 wpm.
● Ability to 10-key by touch.
● Ability to speak, read and write English fluently.
● Must be able to communicate effectively verbaly and in writing.
● Ability to interact with employees and vendors in a professional manner.
● Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately.

Job Details

Legal Employer: NCHEALTH

Entity: Shared Services

Organization Unit: Accounts Payable 

Work Type: Full Time

Standard Hours Per Week: 40.00

Work Schedule: Day Job

Location of Job: US:NC:Durham

Exempt From Overtime: Exempt: No

This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Health Care System, in a department that provides shared services to operations across UNC Health Care. This is not a State employed position.
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Diversity Statement

The UNC Health System and the UNC School of Medicine are committed to valuing all people throughout our organization, regardless of background, lifestyle, and culture. A diverse and inclusive work environment for staff and culturally appropriate care for our patients, are essential to fulfilling our UNC Health vision of improving the health of all North Carolinians.

Equal Employment Opportunity

UNC Health is an equal opportunity employer. As such, UNC Health offers equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, genetic information, disability, sexual orientation, gender identity or political affiliation.

To verify employment eligibility, UNC Health is committed to Form I-9 and the E-Verify process. Learn further E-Verify details in English or Spanish.

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