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Project Coordinator - Office of CEO and Dean

Job ID: 20796
Location: Chapel Hill, NC
Facility/Division: Shared Services
Status: Full Time
Shift: Day Job

Did you know UNC Health has Ranked #2 Most Trusted Healthcare Brand in the U.S.? The UNC Health brand was ranked as the #4 healthcare brand in the United States overall and the #2 most trusted healthcare brand, just after Johns Hopkins and before Mass General. Join our One-Great-Team!

Job Description


Become part of an inclusive organization with over 40,000 diverse employees, whose mission is to improve the health and well-being of the unique communities we serve.


Responsible for supporting, directing, and organizing projects and initiatives directly tied to the UNC School of Medicine missions. Successful candidates will have a solid understanding of the operations, strategies, and goals of the system and will be able to manage the numerous ongoing and sometimes competing priorities of assigned team(s). Position serves as primary administrator for members of the School of Medicine senior leadership. 


  • Managing administrative and logistical tasks including maintenance of daily calendars and ensuring that time is allocated to the highest-priority tasks. 
  • Drafting and editing correspondence that is often sensitive and confidential. 
  • Performs and/or oversee a wide range of special projects or assignments that are highly sensitive, confidential, and/or complex in nature, requiring a high level of independence and initiative in execution and implementation. 
  • Makes high-level contacts of a sensitive nature regarding routine and non-routine issues internally and externally requiring a high degree of discretion, diplomacy, and time sensitivity. Understands the broader goals and priorities of the leader, in order to prioritize issues according to urgency.
  • Providing logistical support for meetings, conference calls, and events. Managing meeting and event invitations and confirming attendance. 
  • Preparing select meeting materials, such as agendas, presentations, notes, action items, and reports. Securing meeting locations (in person, virtual, or hybrid) and supporting other logistics as needed. 
  • Prepare and edit presentations. 
  • Coordinate meetings, including registrations, travel arrangements and expense reports. 
  • Serving as a key point of contact and ensuring effective communication between the University of North Carolina at Chapel Hill, School of Medicine Leadership, Department Chairs, and other key stakeholders. 
  • Contributing to consistent, integrated, and mission-aligned communications. 
  • Other tasks as requested. 

Preferred Qualifications, Competencies and Experience 

  • Preferred Qualifications, Competencies and Experience 
  • Takes initiative, proactive, forward-thinking 
  • Confident, tactful, persistent when necessary 
  • Independent decision-making 
  • Customer service orientation 
  • Strong written and oral communication skills 
  • Highly organized and task-oriented 
  • Advanced proficiency with Microsoft Office suite of products 

Education Requirements:

  • Associates Degree in an appropriate discipline or equivalent combination of education, skills, and experience. Bachelors Degree preferred.

Licensure/Certification Requirements:
  • No licensure or certification required.
Professional Experience Requirements:
  • If an Associate's degree, three (3) years of experience in an administrative support role and/or projects-related role. If a high school diploma/GED, seven (7) years of experience in an administrative support role and/or projects-related role.
Knowledge/Skills/and Abilities Requirements:

Legal Employer: STATE

Entity: UNC Medical Center

Organization Unit: UNC HCS Administration 

Work Type: Full Time

Standard Hours Per Week: 40.00

Work Schedule: Day Job

Location of Job: US:NC:Chapel Hill

Exempt From Overtime: Exempt: Yes

This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Health Care System, in a department that provides shared services to operations across UNC Health Care. This is not a State employed position.
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Diversity Statement

The UNC Health System and the UNC School of Medicine are committed to valuing all people throughout our organization, regardless of background, lifestyle, and culture. A diverse and inclusive work environment for staff and culturally appropriate care for our patients, are essential to fulfilling our UNC Health vision of improving the health of all North Carolinians.

Equal Employment Opportunity

UNC Health is an equal opportunity employer. As such, UNC Health offers equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, genetic information, disability, sexual orientation, gender identity or political affiliation.

To verify employment eligibility, UNC Health is committed to Form I-9 and the E-Verify process. Learn further E-Verify details in English or Spanish.

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