Administrative Officer

Job Description

Description

Become part of an inclusive organization with over 40,000 diverse employees, whose mission is to improve the health and well-being of the unique communities we serve.

Summary:

The Department of Pediatrics is seeking an Administrative Officer to manage day-to-day functions within one of our subspecialty divisions, in collaboration with the Department’s centralized administrative leadership. 

Responsibilities include: 

- Operations Management: manage administrative functions; recommend plans for fiscal resources, space utilization, and the operation of on-going programs. Addresses compliance with institutional, state, and federal requirements. 

- Human Resources Management: supervise support staff, including training, evaluating, counseling, and disciplining; guiding the HR recruitment processes for university faculty, staff, and health care employees in collaboration with department leadership and central SOM HR team. 

- Financial Management: Participates with department central administration in purchasing, budgeting, and space allocation. 

Work is performed under the general supervision of a higher-level administrator. 

Other Information

Education Requirements:
● Bachelor’s degree in an appropriate discipline (or equivalent combination of education, training and experience).
Licensure/Certification Requirements:
● No licensure or certification required.
Professional Experience Requirements:
● If a Bachelor's degree: One (1) year of experience in personnel, budgeting, research, or administrative management.
● If an Associate's degree: Five (5) years of experience in personnel, budgeting, research, or administrative management.
● If a High School diploma or GED: Nine (9) years of experience in personnel, budgeting, research, or administrative management.
The preferred candidate for this position would have:
● Recent administrative experience (within 3 years) in a large, diverse clinical academic setting;
● Familiarity with clinical research; experience with health care, clinical operations, office management, computer programs (Outlook, Word, Excel, and PowerPoint), and a demonstrated ability to work both independently and as part of an extended team.
● Outstanding communication and interpersonal skills are required for ongoing faculty, patient/family, and customer satisfaction. The role requires an organized, detail-oriented, and flexible individual, capable of managing competing priorities and projects. 

Job Details

Legal Employer: STATE

Entity: UNC Faculty Physicians

Organization Unit: UNC FP Peds Genetics 

Work Type: Full Time

Standard Hours Per Week: 40.00

Work Schedule: Day Job

Location of Job: US:NC:Chapel Hill

Exempt From Overtime: Exempt: Yes