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Administrative Specialist- SOM Ob/Gyn

This job posting is no longer active.

Job ID: 30235
Location: Chapel Hill, NC
Facility/Division: UNC Medical Center
Status: Full Time
Shift: Day Job

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Job Description

Description

Become part of an inclusive organization with over 40,000 diverse employees, whose mission is to improve the health and well-being of the unique communities we serve.

Summary: The Department of Obstetrics and Gynecology is recruiting an Administrative Specialist to support the Vice Chairs of the central administrative office. This position will provide high level administrative support including calendaring management, travel and event planning, and other projects as assigned. This position will be expected to work independently and in collaboration with the Executive Assistant to the Department Chair. This is a hybrid position that will require on-site coverage of the Obstetrics and Gynecology office at the UNC Medical Center 2-3 days per week.

This position qualifies for a $3,000 commitment incentive, paid in six (6) installments over a three (3) year commitment. Payment is made after each six (6) month period of work completed. Learn more here: https://jobs.unchealthcare.org/pages/unc-medical-center-unc-faculty-physicians-outpatient-commitment-incentive-program

Responsibilities:

Overseeing the ongoing maintenance and development of the OBGYN department website.

Managing all departmental social media accounts (Facebook, twitter, etc.), including generating content, ensuring a consistent presence, etc.

Developing content (stories, articles, press releases, etc.) to promote activities within the department (clinical, educational, and research) to the general public and various media outlets.

Writing and editing content for departmental and divisional newsletters. Create an annual “year in review” publication for the department.

Creating or coordinating the creation of multimedia projects to support educational requirement and enhance visibility for the department.

Working independently to develop new ideas/methods for the team (including operational efficiency, outreach efforts, media relations, reputation management, use of social media, web improvements, etc.).

The ideal candidate will:

have outstanding writing, oral and interpersonal skills

have proven ability to develop articles and generate social media content

have a minimum 3 years of communications/writing experience

have the ability to develop and maintain relationships with key stakeholders including those within the institution, such as clinicians, nurses, researchers, and media members

be able to handle multiple projects and priorities simultaneously with keen eye for detail

have the ability to continuously identify unique opportunities to promote the UNC Department of ObGyn’s research and clinical activities

have experience in photography and video development, including editing

have shown an ability to work well in a team environment and independently, while being results driven

have knowledge and be interested in medical and health care issues


Other Information

Other information:
Education Requirements:
● High School diploma or GED
Licensure/Certification Requirements:
● No licensure or certification required.
Professional Experience Requirements:
● Two (2) years of clerical or administrative experience
● If Bachelor's degree, no years of clerical or administrative experience
● If Associate's degree, one (1) year of clerical or administrative experience
Knowledge/Skills/and Abilities Requirements:
● Customer Focus: makes the customer and their needs their top priority and goes the extra mile to satisfy their customers. Demonstrates the ability to resolve customer problems. Technical expertise: understands the technical aspects of one’s job. Effectively uses Microsoft office products in order to produce reports and documents. Demonstrates the ability to learn and master the scheduling system as appropriate Coachability: Receptive to feedback, willing to learn and embraces continuous improvement Accountability: Manages performance to meet expected results. Works to meet the internal/external customer requirements. Fiscal responsibility: Understands the insurance process and seeks to make the best decision/referral in the interest of the customer. Understands the relationship of the budget and resources to the strategic plan. Coaching: Shares information, advice and suggestions to help others to be more successful. Provides appropriate support and acts as a resource depending on the situation and capabilities of the employee. Conflict Resolution: Uses appropriate interpersonal styles and methods to reduce tension or conflict between two or more people. Finds agreement on issues and follows through on implementation Solving Problems: Uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.


Job Details

Legal Employer: STATE

Entity: UNC Medical Center

Organization Unit: SOM Ob/Gyn 

Work Type: Full Time

Standard Hours Per Week: 40.00

Work Schedule: Day Job

Location of Job: US:NC:Chapel Hill

Exempt From Overtime: Exempt: No



This is a State position employed by UNC Health Care System.
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